Advancement Services Coordinator

Position ID: 45508
Georgia Gwinnett College
Advancement Services
Position Description
Job Description: 

Advancement Services Coordinator

Job Category:



Advancement Services - 7010625



Required Documents:

Cover Letter, Resume

Position Statement:

Founded in 2005, Georgia Gwinnett College (GGC) is one of 28 institutions within the University System of Georgia. GGC is a premier 21st century liberal arts institution accredited by the Southern Association of Colleges and Schools Commission on Colleges. Serving nearly 13,000 students, GGC’s innovative practices, caring culture, and extremely affordable tuition are changing the game in higher education and changing the future for students at all levels, of all ages, and from all walks of life. Gwinnett County (pop. 920,000+) is home to a variety of businesses, including organizations involved in health care, education and information technology.


This position works collaboratively with Advancement, Athletics, Human Resources and other units to accurately process and maintain gift and biographical records housed in the Advancement database and filing system. The position is key to enabling GGC to cultivate relationships with alumni, donors, and community stakeholders, and to properly acknowledge and steward gifts to the GGC Foundation.


  • Process all charitable gifts made to the GGC Foundation, including cash, check, credit card, online, stock/property, payroll deduction, and gifts in kind; generate gift receipts and acknowledgement letters
  • Reconcile financial records with GGC Foundation finance at least monthly 
  • Produce standard and ad-hoc reports for internal and external distribution, including annual donor statements 
  • Maintain compliance with CASE Reporting Standards and Management Guidelines, and generate the annual VSE report 
  • Maintain all paper and electronic donor files in compliance with the Board of Regents records retention policy 
  • Maintain all biographical information in the donor/alumni database on all current students, employees, alumni, donors, and key community constituents
  • Performs audits and ensures integrity of the database 
  • Plans, creates, and executes data migrations between accessory systems and Raiser’s Edge
  • Assist with the creation and maintenance of data entry processes and procedures
  • Creates and updates procedures for data entry consistency and data integrity 
  • Generate constituent lists for a variety of purposes and perform basic internet research 
  • Other duties as assigned 

Minimum and Preferred Qualifications:


  • Associates Degree 
  • 5-7 years of relevant work experience
  • Experience with data entry and maintenance in a complex database system
  • Proficiency in MS Office applications, Internet searching, and social media required


  • Bachelors Degree in a related field (accounting, information systems, library science)
  • General understanding of development, fundraising, nonprofits, or a related field preferred
  • Experience using Raiser's Edge for gift processing and data management
  • Blackbaud Raiser's Edge certification

Position Disclosure:

Due to the volume of applications, applicants may not receive a reply from the College unless an applicant is selected for an interview. Review of applications will continue until positions are filled. Hiring is contingent upon eligibility to work in the United States and proof of eligibility will be contemporaneously required upon acceptance of an employment offer. Any resulting employment offers are contingent upon successful completion of a background investigation and credit check if applicable to the position, as determined by Georgia Gwinnett College in its sole discretion. Georgia Gwinnett College, a unit of the University System of Georgia, is an Affirmative Action/Equal Opportunity employer and does not discriminate on the basis of race, color, gender, national origin, age, sexual orientation, disability or religion. Georgia is an open records state.


This position raises funds for both Georgia Gwinnett College and secondarily for the Georgia Gwinnett College Foundation. Position may require local travel. Ability to lift and carry files and materials. Ability to move from one office to another office on campus. Adequate vision, hearing and manual dexterity to interact with people in person, on the phone and in writing. Applicant must be able to perform the essential functions of the job, with or without reasonable accommodations.

Position Status:


Application Procedure: 
Please see the below "Institution Employment Link" to view a complete job description, create an application, and apply for the position.
Institution Employment Link:
CIP Discipline Code: 
University Advancement & Development (Admin code)
Donor Relations
Fiscal Operations (GED, HS Dipl, Assoc or Bach Reqd) (Admin code)
Administrative Support (Admin code)
Degree Levels: 
Position Type: 
Required Qualifications
5 years
Application Deadline: 
Position Starting Date: 
Vacancy Status: 

The hiring institution advertising this vacant position is responsible for the application, hiring procedures and content within this advertisement.  Please contact the institution for questions concerning this vacant position.

University System of Georgia
Applicant Clearinghouse
278 Brooks Hall
The University of Georgia
Athens, Georgia 30602

Phone: (706) 542-7817
Fax: (706) 542-2822


Janyce Dawkins, Director

Kristopher Stevens, Associate Director

Tafara Makaya, Assistant Director

Kieran Morrow, Assistant Director

Kristopher Bolden, Assistant Director

Thomas Brazzle, System Coordinator