Scheduling/Events Coordinator

Position ID: 45371
Location
Institution: 
Albany State University
College/Div/School: 
Auxiliary Services
Position Description
Job Class: 
Event Coordinator, Scheduler
Job Description: 

Posting Number:  0601108 

Position Category: Admin Specialist/Coordinator 

Job Title:  Scheduling/Events Coordinator 

Position Code: 500 

Position Type: Staff 

Department: Auxiliary 

Nature of Work:

The Scheduling/Events Coordinator is responsible for the coordination of booking, reserving, scheduling, planning & implementation of room/space/facility reservations for internal & internal functions on both the East and West campuses of Albany State University. 

Training and Experience:

The minimum qualifications for this role include:

  • Knowledge and level of competency commonly associated with the completion of an Associate Degree in a course of study related to the occupation held.
  • 2 years of related job experience
  • Excellent customer service skills
  • Must be able to work independently
  • Must be able to make decisions based on institution policy and policies set forth for rental of the facilities on the campuses.
  • Understand and can apply institutional policies as they relate to interaction with Non-Student Minors on Campus as it relates to third party rental and for institution owned/sponsored events.
  • Understand and apply institution policies related to serving alcohol on campus.
  • Adept with operating various computer programs; experience with working within a scheduling software program is preferred but not required.
  • Experience working with a University Campus is preferred.
  • Experience in working with planning and conducting special events is preferred. 

Illustrative Examples of Work:  

  • Facilitating booking, planning and implementation of third party rental for events on both the East and West Campus.
  • Acting as a Point of Contact for Summer Campus and programs to ensure compliance with Protecting Non-Student Minors on Campus policy.
  • Working closely with Housing Department to coordinate Housing needs of overnight campus and interns.
  • Preparing and maintaining complete records of events.
  • Resolving issues between students, faculty, and staff and external rental clients when multiple requests for use of a facility are received within the same time frame. Determines the priority according to university protocol.
  • Performing routine office tasks such as filing, answering phone and answering general questions about the university as well as Auxiliary Services.
  • Attending events to ensure superior customer service, room setup correctly, IT needs working properly and appropriate custodial and security staff are on site. 

Posting Date: 02-25-2020 

Closing Date: Open Until Filled

FTE: 1.0 

Funding Source: General Operating (State)

Physical Demands:

  • The work is typically performed while sitting at a desk or table while intermittently sitting, standing, walking, bending, crouching or stooping.
  • The work is typically performed in an office and outdoors, occasionally in cold or inclement weather.

Facts About the Institution:

Albany State University is a fully accredited senior unit of the University System of Georgia. Employees receive benefits provided by the University System of Georgia, including, but not limited to, medical and major medical insurance, group life insurance, participation in the Georgia Teachers' Retirement System, Optional Retirement Plan (Faculty and exempt employees only), Social Security and Tuition Assistance Program after six months of employment. 

Required Applicant Documents:              

  • Resume
  • Cover Letter

Quicklink for Posting: www.albanystatejobs.com/applicants/Central?quickFind=51811

Application Procedure: 
Please see the below "Institution Employment Link" to view a complete job description, create an application, and apply for the position.
Institution Employment Link:
CIP Discipline Code: 
Events and/or Meeting Planning (Admin code)
Meeting and Event Planning
Administrative Support (Admin code)
Auxiliary Services (Admin code)
Degree Levels: 
Associates
Position Type: 
Staff
Required Qualifications
Experience: 
2 years
Dates
Application Deadline: 
Position Starting Date: 
Status
Vacancy Status: 
ACTIVE

The hiring institution advertising this vacant position is responsible for the application, hiring procedures and content within this advertisement.  Please contact the institution for questions concerning this vacant position.

University System of Georgia
Applicant Clearinghouse
278 Brooks Hall
The University of Georgia
Athens, Georgia 30602

Phone: (706) 542-7817
Fax: (706) 542-2822
E-Mail: ch@uga.edu

Privacy

Janyce Dawkins, Director

Kristopher Stevens, Associate Director

Tafara Makaya, Assistant Director

Kieran Morrow, Assistant Director

Kristopher Bolden, Assistant Director

Thomas Brazzle, System Coordinator