Student Accounts Coordinator

Position ID: 45322
Location
Institution: 
Georgia Gwinnett College
College/Div/School: 
Student Accounts
Position Description
Job Description: 

Student Accounts Coordinator

Job Category:

Staff

Department:

Student Accounts - 7010220

Division:

Business & Finance

Required Documents:

Cover Letter, Resume

Position Statement:

Founded in 2005, Georgia Gwinnett College (GGC) is one of 28 institutions within the University System of Georgia. GGC is a premier 21st century liberal arts institution accredited by the Southern Association of Colleges and Schools Commission on Colleges. Serving nearly 13,000 students, GGC’s innovative practices, caring culture, and extremely affordable tuition are changing the game in higher education and changing the future for students at all levels, of all ages, and from all walks of life. Gwinnett County (pop. 920,000+) is home to a variety of businesses, including organizations involved in health care, education and information technology.

Description:

Under supervision of the Director, and according to Generally Accepted Accounting Principles, this position will perform all financial accounting and customer relations functions. Acts as the primary contact for students, parents, faculty, staff and other parties concerning student tuition accounts. Performs miscellaneous duties in connection with billing such as processing and reconciliation of daily cash receipts.

ESSENTIAL FUNCTIONS

  • Maintain accounts through the timely posting of all student, miscellaneous departmental and club transactions.
  • Interpret and analyze activity on accounts by accessing Banner and other relevant databases and websites.
  • Serve as front-line contact responding professionally and courteously to inquiries.
  • Oversee stop payment/replacement check issuance and the escheatment process.
  • Coordinate ordering of supplies and tracking.
  • Processing of returned mail.  
  • Petty cash management and reconciliation. 
  • Vault management. 
  • Counsel customers regarding student related functions of other College departments.  
  • Timely management of sponsored students, accurate invoicing of sponsors, documented contact and recommendation of initiatives and assessment of outcomes to enhance services. Collaboration with the Veterans Success office to ensure accurate update/reconciliation. 
  • Re-assignment of unpaid 3rd party balances, prompt billing and contact with students. 
  • General office maintenance service calls. 
  • Perform other institutional projects and duties as assigned.

REQUIRED QUALIFICATIONS

  • Associate Degree in Accounting, Finance or related business discipline
  • Two years of cash handling experience required 
  • Strong computer skills, especially proficiency with Microsoft Excel 
  • Working knowledge of accounts receivable and reconciliation principles
  • Detail oriented and able to meet deadlines
  • Good verbal and written communication skills
  • Strong problem solving and analytical skills 
  • Excellent interpersonal and customer service skills

PREFERRED QUALIFICATIONS

  • Bachelor's Degree in Accounting, Finance or related business discipline
  • Previous experience with Banner and People Soft software

Position Disclosure:

Due to the volume of applications, applicants may not receive a reply from the College unless an applicant is selected for an interview. Review of applications will continue until positions are filled. Hiring is contingent upon eligibility to work in the United States and proof of eligibility will be contemporaneously required upon acceptance of an employment offer. Any resulting employment offers are contingent upon successful completion of a background investigation and credit check if applicable to the position, as determined by Georgia Gwinnett College in its sole discretion. Georgia Gwinnett College, a unit of the University System of Georgia, is an Affirmative Action/Equal Opportunity employer and does not discriminate on the basis of race, color, gender, national origin, age, sexual orientation, disability or religion. Georgia is an open records state.

PHYSICAL REQUIREMENTS

Job requires extended work hours during peak work periods as determined by the needs of the College. Ability to lift and carry files and materials. Ability to move from one office to another office on campus. Adequate vision, hearing and manual dexterity to interact with people in person, on the phone and in writing. Must be able to perform the essential functions of the job, with or without reasonable accommodations. 

Work Hours:

Position may require non-standard work hours (nights and weekends).

Position Status:

Full-Time

FLSA:

Non-exempt

Application Procedure: 
Please see the below "Institution Employment Link" to view a complete job description, create an application, and apply for the position.
Institution Employment Link:
CIP Discipline Code: 
Student Services (Admin code)
Fiscal Operations (GED, HS Dipl, Assoc or Bach Reqd) (Admin code)
Clerical Service & General Office Occupations HS Dipl or Assoc Deg (Admin Code)
Administrative Support (Admin code)
Degree Levels: 
Associates
Position Type: 
Staff
Dates
Application Deadline: 
Position Starting Date: 
Status
Vacancy Status: 
ACTIVE

The hiring institution advertising this vacant position is responsible for the application, hiring procedures and content within this advertisement.  Please contact the institution for questions concerning this vacant position.

University System of Georgia
Applicant Clearinghouse
278 Brooks Hall
The University of Georgia
Athens, Georgia 30602

Phone: (706) 542-7817
Fax: (706) 542-2822
E-Mail: ch@uga.edu

Privacy

Janyce Dawkins, Director

Kristopher Stevens, Associate Director

Tafara Makaya, Assistant Director

Kieran Morrow, Assistant Director

Kristopher Bolden, Assistant Director

Thomas Brazzle, System Coordinator