Administrative Assistant III

Position ID: 44840
Location
Institution: 
Georgia Gwinnett College
College/Div/School: 
Business and Finance
Department: 
Controller
Position Description
Job Description: 

Administrative Assistant III

Job Category:

Staff

Department:

Controller - 7010200

Division:

Business & Finance

Required Documents:

Cover Letter, Resume

Position Statement:

Founded in 2005, Georgia Gwinnett College (GGC) is one of 28 institutions within the University System of Georgia. GGC is a premier 21st century liberal arts institution accredited by the Southern Association of Colleges and Schools Commission on Colleges. Serving nearly 13,000 students, GGC’s innovative practices, caring culture, and extremely affordable tuition are changing the game in higher education and changing the future for students at all levels, of all ages, and from all walks of life. Gwinnett County (pop. 920,000+) is home to a variety of businesses, including organizations involved in health care, education and information technology.

Description:

The Administrative Assistant III provides office management and coordination for the Business & Finance areas. This individual is responsible for performing a variety of administrative duties and supporting daily operations for the Sr. AVP for Financial Operations/Controller. This position frequently handles sensitive and/or highly confidential material; organizes, prioritize, and triages; is proactive and anticipates, and is a vital member of a team responding to internal and external demands. 

ESSENTIAL FUNCTIONS

  • Provide administrative support and assistance, including making appointments, scheduling meetings, maintaining calendars and email.
  • Place, answer, screen, and direct telephone calls, providing information or referral as required.
  • General office management.
  • Manage Controller Budget.
  • Prepare correspondence, presentations, charts and coordinate various activities or events involving several different constituencies for staff members. This includes handling of confidential information.
  • Purchase card management / reconciliation.
  • Maintain office files in accordance with best practices in document retention and destruction guidelines.
  • Assist with processing invoices and departmental charges.
  • Assist with travel related arrangements, including Travel Prior approvals, registration, airline reservations, car rentals, hotel reservations, etc.
  • Assist with preparing travel and expense reports for reimbursement.
  • Assist with the planning and execution of various activities or events.
  • Perform other duties as assigned. 

 REQUIRED QUALIFICATIONS

  • High School or GED
  • Three to five years of previous administrative assistant experience
  • Must be self-motivated and detail oriented with excellent communication and organizational skills
  • Ability to respond to various audiences accurately and calmly
  • Ability to make decisions under pressure without immediate supervision; and to quickly assess needs and requirements of individuals entering the department
  • Ability to interact with students in a positive and holistic manner
  • Thrives in a team-oriented environment
  • Strong interpersonal skills and positive attitude are essential

PREFERRED QUALIFICATIONS

  • Bachelor's Degree
  • Six or more years of previous administrative assistant experience
  • Experience in budget management
  • Peoplesoft Financials 

Position Disclosure:

Due to the volume of applications, applicants may not receive a reply from the College unless an applicant is selected for an interview. Review of applications will continue until positions are filled. Hiring is contingent upon eligibility to work in the United States and proof of eligibility will be contemporaneously required upon acceptance of an employment offer. Any resulting employment offers are contingent upon successful completion of a background investigation and credit check if applicable to the position, as determined by Georgia Gwinnett College in its sole discretion. Georgia Gwinnett College, a unit of the University System of Georgia, is an Affirmative Action/Equal Opportunity employer and does not discriminate on the basis of race, color, gender, national origin, age, sexual orientation, disability or religion. Georgia is an open records state.

PHYSICAL REQUIREMENTS

Position may require local travel. Ability to lift and carry files and materials. Position requires use of a PCard, therefore successful completion of a credit report may be a condition of employment. Ability to move from one office to another office on campus. Adequate vision, hearing and manual dexterity to interact with people in person, on the phone and in writing. Must be able to perform the essential functions of the job, with or without reasonable accommodations.

Position Status:

Full-Time

FLSA:

Non-exempt

Application Procedure: 
Please see the below "Institution Employment Link" to view a complete job description, create an application, and apply for the position.
Institution Employment Link:
CIP Discipline Code: 
Administrative Support (Admin code)
Clerical Service & General Office Occupations HS Dipl or Assoc Deg (Admin Code)
Fiscal Operations (GED, HS Dipl, Assoc or Bach Reqd) (Admin code)
Degree Levels: 
Bachelors
Position Type: 
Staff
Required Qualifications
Experience: 
6 years
Dates
Application Deadline: 
Position Starting Date: 
Status
Vacancy Status: 
ACTIVE

The hiring institution advertising this vacant position is responsible for the application, hiring procedures and content within this advertisement.  Please contact the institution for questions concerning this vacant position.

University System of Georgia
Applicant Clearinghouse
278 Brooks Hall
The University of Georgia
Athens, Georgia 30602

Phone: (706) 542-7817
Fax: (706) 542-2822
E-Mail: ch@uga.edu

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Janyce Dawkins, Director

Kristopher Stevens, Associate Director

Tafara Makaya, Assistant Director

Kieran Morrow, Assistant Director

Kristopher Bolden, Assistant Director

Thomas Brazzle, System Coordinator