Administrative Assistant II - Part Time

Position ID: 44694
Location
Institution: 
Georgia Gwinnett College
College/Div/School: 
Academic Affairs
Department: 
Office of SVP for Academic & Student Affairs
Position Description
Job Class: 
Administrative Assistant II
Job Description: 

Administrative Assistant II - PT

Job Category:

Staff

Department:

Office of SVP for Academic & Student Affairs - 6010610

Division:

Academic Affairs

Required Documents:

Cover Letter, Resume

Position Statement:

Founded in 2005, Georgia Gwinnett College (GGC) is one of 28 institutions within the University System of Georgia. GGC is a premier 21st century liberal arts institution accredited by the Southern Association of Colleges and Schools Commission on Colleges. Serving nearly 13,000 students, GGC’s innovative practices, caring culture, and extremely affordable tuition are changing the game in higher education and changing the future for students at all levels, of all ages, and from all walks of life. Gwinnett County (pop. 920,000+) is home to a variety of businesses, including organizations involved in health care, education and information technology.

Description:

The Administrative Assistant II is an part-time position with a flexible schedule, working up to 19 hours per week. May be called as work demands increase, up to 19 hours per week. Reporting to the Provost's office, the primary duties of the Administrative Assistant II-PT will be providing clerical and administrative support for the divisions under the Provost's office.

ESSENTIAL FUNCTIONS

  • Performs broad administrative and staff support duties for the GGC campus
  • Performs receptionist, general clerical, and project related functions for the various departments on campus
  • Answers telephones, schedules meetings, prepares various payment-related documentation, resolves administrative inquiries and problems
  • Liaises between departments to resolve day-to-day operational and administrative issues
  • Provides campus-wide office coverage, as needed
  • In conjunction with Supervisor, collaboratively develop yearly performance management goals
  • Performs other duties, as assigned

REQUIRED QUALIFICATIONS

  • High School diploma or GED.
  • One to three years of previous Administrative Assistant or related experience
  • Proficient typing skills
  • Demonstrated knowledge of MS Office, including PowerPoint, Excel, and Microsoft Word
  • Willingness to attend on-campus administrative and professional development training
  • Excellent communication skills
  • Ability to respond to various audiences accurately and calmly
  • Ability to be flexible with regard to weekly schedule and assignments
  • Ability to make decisions without immediate supervision
  • Ability to quickly assess needs and requirements of students and visitors
  • Ability to maintain confidentiality
  • Strong commitment to multicultural ideals and valuing diversity campus goals

PREFERRED QUALIFICATIONS

  • Four or more years of previous Administrative Assistant or related experience
  • Experience in higher education
  • Enthusiastic and outgoing demeanor

Position Disclosure:

Due to the volume of applications, applicants may not receive a reply from the College unless an applicant is selected for an interview. Review of applications will continue until positions are filled. Hiring is contingent upon eligibility to work in the United States and proof of eligibility will be contemporaneously required upon acceptance of an employment offer. Any resulting employment offers are contingent upon successful completion of a background investigation and credit check if applicable to the position, as determined by Georgia Gwinnett College in its sole discretion. Georgia Gwinnett College, a unit of the University System of Georgia, is an Affirmative Action/Equal Opportunity employer and does not discriminate on the basis of race, color, gender, national origin, age, sexual orientation, disability or religion. Georgia is an open records state.

PHYSICAL REQUIREMENTS

Position may require local travel. Ability to lift and carry files and materials. Ability to move from one office to another office on campus. Adequate vision, hearing and manual dexterity to interact with people in person, on the phone and in writing. Must be able to perform the essential functions of the job, with or without reasonable accommodations.

Position Status:

Part-Time

FLSA:

Non-exempt

Application Procedure: 
Please see the below "Institution Employment Link" to view a complete job description, create an application, and apply for the position.
Institution Employment Link:
CIP Discipline Code: 
Administrative Support (Admin code)
Clerical Service & General Office Occupations HS Dipl or Assoc Deg (Admin Code)
Business Services (Admin code)
Degree Levels: 
High School/GED
Position Type: 
Administrative
Required Qualifications
Experience: 
1 year
Dates
Application Deadline: 
Position Starting Date: 
Status
Vacancy Status: 
ACTIVE

The hiring institution advertising this vacant position is responsible for the application, hiring procedures and content within this advertisement.  Please contact the institution for questions concerning this vacant position.

University System of Georgia
Applicant Clearinghouse
278 Brooks Hall
The University of Georgia
Athens, Georgia 30602

Phone: (706) 542-7817
Fax: (706) 542-2822
E-Mail: ch@uga.edu

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Janyce Dawkins, Director

Kristopher Stevens, Associate Director

Tafara Makaya, Assistant Director

Kieran Morrow, Assistant Director

Kristopher Bolden, Assistant Director

Thomas Brazzle, System Coordinator