Administrative Assistant

Position ID: 44676
Location
Institution: 
Savannah State University
College/Div/School: 
Facilities Management Services
Department: 
Administration
Position Description
Job Class: 
Administrative Assistant I
Job Description: 

Administrative Assistant - S6132014

Job Summary

This position provides administrative and secretarial support to the Director of Facilities in matters relating to the overall operation of facilities. Supports department staff and maintains correspondence and office records; directs inquiries from internal and external requests to appropriate destinations. May be directed to perform job related tasks other than those specifically delineated in this description. Reporting to the Director of Facilities, the Administrative Assistant, provides comprehensive administrative, clerical and logistical support; aids and assists in the efficient operations of the department. Serves as a confidential assistant and functions as the key support staff person in coordination and implementation of the department’s day to day office operations.

Duties

• Provides assistance in the day-to-day administration of department; Schedules and maintains appointment calendar for office and Director.
• Greets visitors; answers telephone; routes callers; takes messages; provides routine information to callers; reads and routes incoming mail; processes correspondence professionally.
• Schedule and coordinate meetings; prepares meeting minutes; distributes minutes to appropriate individuals.
• Performs routine administrative duties such as fax, filing, copying, printing, types correspondence, reports, memoranda and related material as requested; proof reads for errors., etc.
• Responsible for maintaining the departmental budget, provide information and periodic status reports on the budget.
• Maintain purchasing card and purchase order files, work with Account Payable to ensure timely
invoice submittal.
• Develop internal operating procedures.
• Assemble materials for and attend all project bid meetings and perform administrative duties as necessary through bid process. Attends project meetings as required.
• Works effectively and efficiently with university faculty, staff, students and community.
• Performs other related duties as assigned or requested.
• Supervises student workers.

Minimum Qualifications

Extensive and relevant experience, in lieu of a degree may be considered. Good communication, writing and organizational skills, strong computer skills, especially in working with Microsoft Excel, Word, PowerPoint, Outlook and other Microsoft Office products. Excellent written communication skills. Customer-service oriented with excellent interpersonal skills and problem solving skills. Possess excellent organizational and time management skills. An Associate’s degree in Business Administration or related field, and three years of related work experience is required.

Preferred Qualifications

A Bachelor’s degree in Business Administration preferred. Knowledge of QuickBooks (preferred).

Special Information to Applicants

Savannah State University is an Equal Opportunity, Affirmative-Action Institution committed to diversity, equity and inclusion. All qualified applicants will receive consideration for employment without regard to race, color, genetics, religion, sex, national origin, disability or protected Veteran status. Georgia is an Open Records State.

Employment is contingent upon successful completion of a background investigation.
Your application is not considered complete until all required documents have been uploaded to the appropriate section.

Application Procedure

Complete application and submit resume, cover letter, unofficial transcript(s) and three letters of references online; http://jobs.savannahstate.edu

Institution Employment Link:
CIP Discipline Code: 
Administrative Support (Admin code)
Events and/or Meeting Planning (Admin code)
Coordinator, Business/Office Manager - BA reqd (Admin code)
Business Services (Admin code)
Fiscal Operations (GED, HS Dipl, Assoc or Bach Reqd) (Admin code)
Degree Levels: 
Bachelors
Position Type: 
Administrative
Dates
Application Deadline: 
Position Starting Date: 
Status
Vacancy Status: 
ACTIVE

The hiring institution advertising this vacant position is responsible for the application, hiring procedures and content within this advertisement.  Please contact the institution for questions concerning this vacant position.

University System of Georgia
Applicant Clearinghouse
278 Brooks Hall
The University of Georgia
Athens, Georgia 30602

Phone: (706) 542-7817
Fax: (706) 542-2822
E-Mail: ch@uga.edu

Privacy

Janyce Dawkins, Director

Kristopher Stevens, Associate Director

Tafara Makaya, Assistant Director

Kieran Morrow, Assistant Director

Kristopher Bolden, Assistant Director

Thomas Brazzle, System Coordinator