Administrative Specialist/Paralegal

Position ID: 44169
Location
Institution: 
Savannah State University
College/Div/School: 
University Counsel & Title IX Coordinator
Position Description
Job Class: 
Administrative Specialist, Paralegal
Job Description: 
Working Title Administrative Specialist/Paralegal
Job Summary

Savannah State University invites qualified applicants for the position of Administrative Specialist/Paralegal. This position performs as a legal assistant and is responsible for providing professional, executive-level and efficient administrative support to the University Counsel & Title IX Coordinator. Additionally, the successful candidate is responsible for coordinating the attorney’s review and response to requests for legal services including but not limited to legal review of contracts, records requests, investigations, etc.

The incumbent:

  • Maintains the Office’s legal matter/contract management and legal document filing systems.
  • Monitors Open Records requests and manages the document retrieval process, ensuring timely responses to records requests and maintains filing system.
  • Analyzes and prioritizes administrative work flow for the office and coordinates special projects as assigned, including research, preparation and delivery of presentations for workshops and training programs.
  • Acts as a liaison between the Office of the University Counsel and other attorneys, departments and organizations.
  • Provides legal assistance and administrative support such as making copies, answering and directing phone calls and greeting clients.
  • Processes correspondence while maintaining confidential and administrative files.
  • Prepares letters, memoranda, reports, presentations and materials; proofread for accuracy.
  • Maintains legal matter/contract management system.
  • Maintains Office calendar, coordinates meetings and schedules.
  • Makes travel arrangements and processes travel requisitions.
  • Maintains central filing system and office procedures for quick retrieval of documents/ information.
  • Handles confidential matters and material with appropriate discretion.
  • Monitors and reconciles Division budget, prepares reports and ensures budget related documents meet deadlines and compliance guidelines.
  • Processes purchase requisitions, check requests and contracts to ensure timely payment.
  • Orders and maintains inventory of supplies; reviews invoices to ensure accuracy of service and goods.
  • May be directed to perform job-related tasks other than those specifically delineated in this summary.
Minimum Qualifications
  • Associates degree or paralegal certificate
  • Three (3) years office administration experience within legal environment; or five years experience in higher education administration
  • Excellent interpersonal, verbal and written communication skills
  • Proficiency with MS Office Suite
  • Proficiency with contracts and records management software/tools
  • Must be highly organized and detailed oriented with the ability to multitask
  • Must be able to take direction and work independently and collaboratively in a highly confidential, fast-paced, complex office environment with minimal supervision
  • Excellent customer service skills
Preferred Qualifications
  • Bachelor’s degree in Business or Administration
  • Records project and event management experience
Special Information to Applicants

Savannah State University is an Equal Opportunity, Affirmative-Action Institution committed to diversity, equity and inclusion. All qualified applicants will receive consideration for employment without regard to race, color, genetics, religion, sex, national origin, disability or protected Veteran status. Georgia is an Open Records State.
Employment is contingent upon successful completion of a background investigation.
Your application is not considered complete until all required documents have been uploaded to the appropriate section.

Posting Detail Information
Posting Number S6022014
Number of Vacancies 1
Desired Start Date 09/30/2019
Position End Date  
Open Date 08/27/2019
Close Date  
Open Until Filled Yes
Special Instructions Summary

Complete application online at https://jobs.savannahstate.edu. Submit cover letter, resume, current reference letters (3), and transcripts.

Review of applications will begin immediately. To ensure consideration, please apply by September 20, 2019. This position will remain open until filled.

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you hear about this employment opportunity?
    • Chronicle of Higher Education
    • Inside Higher Ed
    • Higher Ed Jobs
    • Indeed
    • Savannah State University Website
    • Savannah State University Employee
    • Other
  2. * Do you have a paralegal certificate?
    • YES
    • NO
  3. * Do you have an Associate's degree?
    • YES
    • NO
  4. * Do you have at least three (3) years of office administration experience?
    • YES
    • NO
  5. * Do you have at least 5 years of experience in higher education administration?
    • YES
    • NO

Applicant Document

Required Documents
  1. Resume
  2. Cover Letter
  3. Letter of Reference 1
  4. Letter of Reference 2
  5. Letter of Reference 3
  6. Unofficial Transcript 1

Optional Documents

  1. Unofficial Transcript 2
  2. Other Document
Institution Employment Link:
CIP Discipline Code: 
Legal Support Services, other
Legal Assistant/Paralegal
Clerical Service & General Office Occupations HS Dipl or Assoc Deg (Admin Code)
Administrative Support (Admin code)
Fiscal Operations (GED, HS Dipl, Assoc or Bach Reqd) (Admin code)
Degree Levels: 
Bachelors
Associates
Position Type: 
Administrative
Dates
Application Deadline: 
Position Starting Date: 
Monday, September 30, 2019
Status
Vacancy Status: 
ACTIVE

The hiring institution advertising this vacant position is responsible for the application, hiring procedures and content within this advertisement.  Please contact the institution for questions concerning this vacant position.

University System of Georgia
Applicant Clearinghouse
278 Brooks Hall
The University of Georgia
Athens, Georgia 30602

Phone: (706) 542-7817
Fax: (706) 542-2822
E-Mail: ch@uga.edu

Privacy

Janyce Dawkins, Director

Kristopher Stevens, Associate Director

Tafara Makaya, Assistant Director

Kieran Morrow, Assistant Director

Kristopher Bolden, Assistant Director

Thomas Brazzle, System Coordinator