Administrative Assistant II

Position ID: 43905
Location
Institution: 
Georgia Gwinnett College
College/Div/School: 
School of Science and Technology
Position Description
Job Class: 
Administrative Assistant II
Job Description: 
 
Position Title: Administrative Assistant II
 
Job Category: Staff
 
Department: School of Science & Technology - 6010660
 
Division: Academic Affairs
 
Required Documents: Cover Letter, Resume
 
Position Statement:

Founded in 2005, Georgia Gwinnett College (GGC) is one of 28 institutions within the University System of Georgia. GGC is a premier 21st century liberal arts institution accredited by the Southern Association of Colleges and Schools Commission on Colleges. Serving nearly 13,000 students, GGC’s innovative practices, caring culture, and extremely affordable tuition are changing the game in higher education and changing the future for students at all levels, of all ages, and from all walks of life. Gwinnett County (pop. 920,000+) is home to a variety of businesses, including organizations involved in health care, education and information technology.

Description:

The Administrative Assistant II supports the mission and efforts of the School of Science and Technology by providing administrative support and assistance to faculty, staff, and students. This critical position handles prior travel authorization and expense processing, as well as maintaining office supplies and educational equipment. The Administrative Assistant II is also responsible for a variety of other administrative tasks that assist with ensuring the office runs efficiently and effectively.

  • Front office reception duties and maintaining a welcoming office atmosphere
  • Answering basic questions from SST student and faculty members
  • Escalating inquiries to appropriate party
  • Travel prior approval processing and reimbursement for all employees within SST
  • Assisting with office supply availability
  • Assisting with all office projects and events as needed
  • Communicating with college wide offices and outside vendors as needed
  • Performing other duties as assigned
Minimum and Preferred Qualifications:
 
Minimum Qualifications
  • High school diploma (GED) required
  • One to three years of related experience
  • Excellent communication and human relations skills essential
  • Ability to respond to various audiences accurately and calmly and make decisions under pressure and without immediate supervision
  • Ability to quickly assess needs and requirements of students
  • Excellent knowledge of Microsoft Word and Excel
  • Willingness to learn various PC applications
  • Proficient in composition and punctuation
  • Strong commitment to the educational growth of each individual student and to providing patient assistance to our growing faculty

Preferred Qualifications

  • Bachelor's degree preferred
  • Previous experience in an academic environment a plus
  • Previous experience with travel and expense reimbursements a plus

Position Disclosure:

Due to the volume of applications, applicants may not receive a reply from the College unless an applicant is selected for an interview. Review of applications will continue until positions are filled. Hiring is contingent upon eligibility to work in the United States and proof of eligibility will be contemporaneously required upon acceptance of an employment offer. Any resulting employment offers are contingent upon successful completion of a background investigation, as determined by Georgia Gwinnett College in its sole discretion. Georgia Gwinnett College, a unit of the University System of Georgia, is an Affirmative Action/Equal Opportunity employer and does not discriminate on the basis of race, color, gender, national origin, age, disability, sexual orientation or religion. Georgia is an open records state.

Physical Requirements

Position requires local travel. Ability to lift and carry files and materials. Ability to move from one office to another office on campus. Adequate vision, hearing and manual dexterity to interact with people in person, on the phone and in writing. Job takes place in normal environmental conditions.

Work Hours: Position may require non-standard work hours (nights and weekends).
 
Position Status: Full-Time
 
FLSA:
Non-exempt
 
Application Procedure: 
Please see the below "Institution Employment Link" to view a complete job description, create an application, and apply for the position.
Institution Employment Link:
CIP Discipline Code: 
Clerical Service & General Office Occupations HS Dipl or Assoc Deg (Admin Code)
Purchasing and Materials (Admin code)
Administrative Support (Admin code)
Degree Levels: 
Bachelors
Associates
High School/GED
Position Type: 
Staff
Dates
Application Deadline: 
Position Starting Date: 
Status
Vacancy Status: 
ACTIVE

The hiring institution advertising this vacant position is responsible for the application, hiring procedures and content within this advertisement.  Please contact the institution for questions concerning this vacant position.

University System of Georgia
Applicant Clearinghouse
278 Brooks Hall
The University of Georgia
Athens, Georgia 30602

Phone: (706) 542-7817
Fax: (706) 542-2822
E-Mail: ch@uga.edu

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Janyce Dawkins, Director

Kristopher Stevens, Associate Director

Tafara Makaya, Assistant Director

Kieran Morrow, Assistant Director

Kristopher Bolden, Assistant Director

Thomas Brazzle, System Coordinator