Study Abroad Coordinator/Advisor

Position ID: 36964
Albany State University
Global Programs
Branch Campus: 
East Campus
Position Description
New Position?: 
Job Class: 
Administrative Specialist
Job Description: 


Posting Details
Posting Number: 0600700  
Position Category: Administrative Specialist (RE-ADVERTISED)  
Job Title: Study Abroad Coordinator/Advisor  
Position Code: 00325X  
Position Type: Staff  
Department: Global Programs  
Nature of Work: The Study Abroad Coordinator reports to the Director in the Office of Global Programs (OGP), and is primarily responsible for coordinating education abroad programs including exchange programs, communications, event planning and implementation. The individual serves as the primary contributor to social media outreach, and is responsible for data reporting, general student advising on ASU and non-ASU programs, assisting in managing study abroad agency accounts, providing administrative support to all education abroad programs, faculty-coordinators, and the overall mission of the Comprehensive Internationalization of the ASU campuses.  
Training and Experience: Required qualifications: 
Bachelor's degree with three to four years of work experience in higher education institution or Master's Degree with two to three years' work experience in study abroad or related area 
Experience working in a university/college study abroad office 
Experience working with students, faculty, and administration 
Experience with data reporting/management 
Strong written and verbal communication skills, and ability to communicate effectively with multiple audiences. 
Social media and web skills 

Preferred qualifications: 
International experience, and foreign language proficiency 
International experience (work/internship, study, or living outside of United States and its territories) 
Event planning experience and time management skills 
Excellent computer skills: Word-Doc, Excel, Access, PowerPoint, Publisher, adobe suite, desk top publishing, software and email 
Effective budgeting and reporting skills 
Flexible and strong problem-solving skills 
Administrative experience  

Testing Requirements: None  
Illustrative Examples of Work: Managing all aspects of campus study abroad and exchange programs, including but not limited to: 
1. Serving as ASU point of contact for students and alumni abroad; supporting and communicating with students currently studying abroad, and their parents, as appropriate. 
2. Advising on financial resources for programs and tuition fees: financial aid, study abroad scholarship/travel stipend process; advising students throughout the application process for outside scholarship programs, for example, the Gilman International Study Abroad Scholarship and Fund for Education Abroad. 
Program Coordination 
1. Managing the recruitment, selection, orientation and re-entry of study abroad students; maintaining and sharing accurate study abroad databases internally, while maintaining all communication for effective program implementation. 
2. Overseeing study abroad program budgets and accounts and reporting to the Director; performing cost determination and analysis of program budgets during development phase; responsible for ensuring the payment of all study abroad program expenses and faculty travel expenses. 
3. Developing materials for student and faculty pre-and post-departure orientations and evaluation based on ASU/USG policies, including location-specific procedures related to embassies, consulates, and local laws or regulations. 
4.Working with units and departmental stakeholders in recruiting study abroad students. 
5.Collaborating with OGP units to assist study abroad/international student services that involve on-campus events, cultural excursions, and after-hours programming. 
6. Managing and maintaining reports on study abroad statistics, and annual reports to the Director; compiling data as requested for faculty/staff inquiries, handle requests for data research; supervising Global Ambassadors' Organization activities, and student-workers 
7.Coordinating social media and working with the marketing specialist in designing social media strategy and implementing the campaign, keeping abreast of new developments in social technology, and working in conjunction with overall ASU marketing plan to enhance recruitment and communication with students. 
8.Coordinating and writing communications through the web, electronic reports/ASU Global Issues or newsletters, and other media outlets, including developing ideas and concepts for publication and drafting promotional materials. 
9. Maintaining all education abroad files; composing letters; maintaining calendar; schedules appointments; processing travels, requisitions, and performing other duties as assigned, supervising Global Ambassadors' Organization activities, and student workers. 
10. Assisting in developing and implementing study abroad guidelines and policies 

Promotion and Outreach: The Coordinator/ Advisor will also: 
1. Develop strategies for promoting, recruiting, and advising applicants; hosts promotional events; plan and lead events such as annual study abroad fair, pre-and post-departure orientations for study abroad students, community outreach, and collaborate with the ISSA and others in implementing the annual International Education Week (IEW) activities 
2. Provide general support to the OGP. ( E.g. write requisitions, order specific supplies, maintain printed materials, gather materials for marketing and other events, etc.). 
3. Assisting the Director of Global Programs with any other assignments for achieving departmental goals and objectives.  

Posting Date: 08-07-2017  
Closing Date:
(Screening of applications will begin at date shown and will continue until the position is filled.)
Open Until Filled
FTE: 1.0  
Funding Source: General Operating (State)  
Number of Openings: 1  
If Other, please denote the Name of a Grant: NA  
Fringe Benefits: Yes  
Salary: Up to $45,000 annually  
Physical Demands None  
Facts About the Institution: Albany State University is a fully accredited senior unit of the University System of Georgia. Employees receive benefits provided by the University System of Georgia, including, but not limited to, hospital and major medical insurance, group life insurance, participation in the Georgia Teachers' Retirement System, Optional Retirement Plan (Faculty and exempt employees only), Social Security and Tuition Assistance Program after six months of employment. EEO/AA/Non-Discrimination Statement: Albany State University is an equal employment, equal access, equal educational opportunity and affirmative action institution which adheres to all federal and state civil rights laws banning discrimination in public institutions of higher education. The University is committed to insuring equal opportunity to all students, employees, and applicants for employment or admission without regard to race, color, religion, sex, national origin, age, veteran status, physical or mental disabilities, or sexual orientation. It is the policy of Albany State University to comply with all federal laws, including the Age Discrimination Act of 1975, Section 504 of the Rehabilitation Act of 1973, Title II of the Americans with Disabilities Act (ADA) of 1990 (Title II), Title IX of the Education Amendments of 1972 (Title IX), Title VI of the Civil Rights Act of 1964 (Title VI), Executive Order (E.O.) 11246, and all subsequent amendments and implementing regulations which prohibit discrimination as above described. In accordance with the requirements above, Albany State University affirmatively states that it does not discriminate on the basis of race, color, religion, sex, age, veteran status, disability or national origin in its employment and/or educational programs and activities. Albany State University is an Affirmative Action/Equal Opportunity Institution. The University shall take action, to the extent allowed under state and federal law, to ensure fulfillment of this policy. For questions or more detailed information regarding this policy, or to file a complaint regarding violation of this policy, please contact the Albany State University Office of Human Resources, 504 College Drive, Billy C. Black Building, Room 382, Albany, Georgia 31705, at 229-430-4623. Students requiring disability related accommodations for participation in any event or to obtain print materials in an alternative format, please contact the Student Disability Services Center, New Student Center, 2nd Floor, Green Zone (Room 2-140), Dr. Stephanie Harris-Jolly, Director of Counseling and Student Disability Services, 229-903-3610.  
Disability Statement: Applicants who have a disability and who need special services or facilities to apply or to interview should contact Human Resources at 229-430-4623. EEO/AA employer.  
Optional Applicant Documents: Cover Letter
Unofficial Transcript 1  
Required Applicant Documents: Resume  
Application Types Accepted: Staff Employment Application  
Application Procedure: 
Please see the below "Institution Employment Link" to view a complete job description, create an application, and apply for the position.
Institution Employment Link:
CIP Discipline Code: 
International Extension/Study Abroad (Admin code)
Degree Levels: 
Position Type: 
Application Deadline: 
Open Until Filled
Contact hiring institution for further details.
Position Starting Date: 
To Be Determined
Contact hiring institution for further details.
Vacancy Status: 

The hiring institution advertising this vacant position is responsible for the application, hiring procedures and content within this advertisement.  Please contact the institution for questions concerning this vacant position.

University System of Georgia
Applicant Clearinghouse
119 Holmes-Hunter Academic Building
The University of Georgia
Athens, Georgia 30602

Phone: (706) 542-7817
Fax: (706) 542-2822

Janyce Dawkins, Director

Kristopher Stevens, Associate Director

Clare Norins, Assistant Director

Kieran Morrow, Assistant Director

Sheila C England, System Coordinator

Sandra Gilbreth, Admin Assistant II