Academic Program Specialist - Macon Campus

Position ID: 36579
Middle Georgia State University
School of Business
Branch Campus: 
Macon Campus
Position Description
New Position?: 
Job Class: 
Program Specialist
Job Description: 


Academic Program Specialist – Macon Campus
School of Business

Middle Georgia State University is seeking candidates for an Academic Program Specialist. This position is responsible for coordinating the administration functions of the School of Business and assisting the Dean and Associate Dean in managing the School of Business.


  • Coordinates and manages the School of Business administrative issues on a regular basis with other campuses

  • Coordinates the Academic Advisors schedules on four campuses

  • Provides assistance to faculty, other staff, and students; provides information and resolves problems

  • Coordinates and manages special events of the School of Business such as Executive Lecture and Student Recognition Dinner

  • Prepares memoranda, letters, emails and reports

  • Manages the Dean’s schedule and calendar; schedules appointments

  • Creates and manages the student workers/assistants and schedules

  • Coordinates schedules with faculty on all five campuses

  • Manages all activities in the School of Business

  • Point of contact for faculty, staff and students in the School of Business

  • Liaison between the Foundation and Dean

  • Manages the academic calendar and due dates within the School of Business

  • Creates and supervises the peer tutoring schedule

  • Manages the degree audits and graduation records within the School of Business

  • Assists in registering students

  • Assists faculty in the development of course schedules; enters schedules to Banner

  • Manages information on the School of Business website and Facebook page

  • Manages a variety of assigned budgets such as operating and travel budgets; maintains required records

  • Attends meetings and records minutes; coordinates meetings and makes arrangements for food and beverages

  • Performs related duties as assigned 

PREFERRED QUALIFICATIONS: Knowledge and level of competency commonly associated with completion of specialized training and a Bachelor’s Degree in Business.  Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of at least 3-4 years’ experience. Excellent oral and written communication skills; ability to interact well with students, faculty, staff and other stakeholders from the four campuses; problem solving skills; knowledge of university and school policies and procedures; skill in prioritizing and organizing work; knowledge of computers and job-related software programs; knowledge of modern office practices and procedures; and skill in the use of such office equipment as a computer, scanner, fax machine and copier.

SALARY: Pay Grade 16

APPLICATION DEADLINE:  Review of applications will begin immediately. Position will be posted until filled.

APPLICATION PROCEDURE/TO APPLY: Application materials should be emailed as a Microsoft Word or Adobe.pdf attachment to: with the subject line “Academic Pro Spec”. Application materials are to include a resume, an MGA Staff application (please see the below "Institution Employment Link" to obtain staff application); a letter of interest which includes salary requirements; and three professional references.  Paper application materials will not be accepted.

A Unit of the University System of Georgia


CIP Discipline Code: 
Business Services (Admin code)
Administrative Support (Admin code)
Degree Levels: 
Position Type: 
Application Deadline: 
Open Until Filled
Contact hiring institution for further details.
Position Starting Date: 
To Be Determined
Contact hiring institution for further details.
Vacancy Status: 

The hiring institution advertising this vacant position is responsible for the application, hiring procedures and content within this advertisement.  Please contact the institution for questions concerning this vacant position.

University System of Georgia
Applicant Clearinghouse
119 Holmes-Hunter Academic Building
The University of Georgia
Athens, Georgia 30602

Phone: (706) 542-7817
Fax: (706) 542-2822

Janyce Dawkins, Director

Kristopher Stevens, Associate Director

Clare Norins, Assistant Director

Louis C Castenell, Assistant Director

Sheila C England, System Coordinator

Sandra Gilbreth, Admin Assistant II