Director of Payroll

Position ID: 33724
Location
Institution: 
Fort Valley State University
College/Div/School: 
Business and Finance
Department: 
Accounting Services - Payroll
Position Description
New Position?: 
Yes
Job Class: 
Director, Payroll and Payables
Job Description: 

 

Vacancy  Number: 1014

Is this City for You?

Founded in 1895 as Fort Valley High and Industrial School, Fort Valley State has experienced tremendous growth and development over the years - culminating into a vibrant university with exceptional associate’s, bachelor’s and master’s degree programs and centers of excellence. As one of only two land grant institutions in the state of Georgia, the second largest campus in the state with over 1300 acres, and the highest ranked public historically black college and university (HBCU) in the state according to US News rankings, Fort Valley State University (FVSU) is recognized as not only a campus community where diversity and inclusion are cherished, but also as a place where the principles of Embrace (our heritage), Empower (our employees), and Engage (our students) are exemplified throughout campus on a daily basis.

The city of Fort Valley and it’s neighboring communities provide the friendliness and tranquility indicative of a small southern town, while simultaneously providing residents interested in larger city life with an easy 20-minute drive to the Macon-Warner Robins metropolitan area and its 400,000 residents and plethora of shopping, dining, and entertainment options. And with the North Georgia mountains and the Savannah and Gulf Coast beaches within a 3-hour drive, and Atlanta a mere 1.5 hours away, the best amenities that this country has to offer are literally a short scenic drive away. It’s no wonder so many people are choosing to call Middle Georgia home and FVSU their employer of choice!

Job Summary:  The Director of Payroll provides oversight and direction of all payroll functions to ensure the accurate and timely delivery of payroll services, including payroll processing, payroll taxes, reviewing/revising policies and procedures, as well as internal controls, system review and system upgrades. This position ensures payroll tax payments are in compliance with applicable federal, state, and local tax laws, provides state and federal tax information to appropriate agencies, and provides documentation of employee’s earnings and deductions.  The Director of Payroll also works closely with Human Resources (Benefits) and Accounting Services, as well as maintaining vendor relationships.

Duties and Responsibilities:

  • Reviews and edits time cards for accuracy, prepares appropriate payroll data, analyzes for accuracy and elimination of errors, balances payroll, submits data in a timely manner to third party processor, and is able to execute outbound interfaces.
  • Ensures payment to all employees by reviewing and processing checks from payroll system.
  • Comprehends the core HRMS database and is proficient in understanding and utilizing the payroll module of the database, including understanding Benefits and other changes and their impact on payroll.
  • Payroll system administrator. Understands distribution codes and its impact on the general ledger, as well as comprehends how pay rules, accrual profiles, and person types impact employees, payroll, and the time card system.
  • Receives, processes, and maintains records on various payroll issues such as garnishments. Reconciles all payroll and related accounting records as necessary. Processes on demand checks, historical edits, and other payroll information as necessary. Is capable of trouble shooting system problems in both the time card system and the payroll module.
  • Assists employees by resolving payroll discrepancies and ensuring accurate and timely payment.
  • Prepares payroll reports by collecting, analyzing, summarizing and balancing information from payroll software and time and attendance.
  • Develops and maintains departmental policies and procedures.
  • On a monthly basis reconciles and adjusts (1) benefitted payroll agency accounts, (2) retiree and COBRA accounts, (3) flex spending accounts, and (4) other payroll agency funds as required.
  • Work with the Accounting Department to reconcile payroll related general ledger accounts.
  • Reviews and reconciles payroll related billing for accuracy.
  • Distributes appropriate reports to different departments, including transmittals from third party processor when applicable, and collaborates with Accounting Services, Human Resources (Benefits), and others as necessary to ensure that all systems and processes are being optimized.
  • Processes and reviews audit reports to ensure accuracy of payroll data.
  • Adheres to established procedures and maintains confidentiality.

Qualifications

Minimum:

  • Bachelor’s degree in accounting or finance.
  • Three to five years minimum payroll processing (including taxes and accounting reconciliation).
  • Must have a minimum of six (6) years’ experience in a complex accounting environment, including reconciliation.
  • Proficient with Microsoft Office i.e. Excel, Word etc., along with heavy exposure and knowledge of accounting and payroll systems and their interfaces.      
  • Knowledge of generally accepted accounting and payroll principles as well as related laws and regulations.
  • Budgetary analysis capabilities.
  • Excellent time management skills in order to meet continuous critical deadlines
  • Working knowledge of payroll related liabilities and account reconciliations.
  • This position requires strong oral and written communication skills, analytical, technical, and problem-solving skills with the ability to work independently.      

Preferred:

  • Master’s Degree, with undergraduate in Accounting.
  • Certified Payroll Professional designation (Preferred not required).
  • Over five years payroll processing (including taxes and accounting reconciliation) of payroll or closely related experience.
  • More than six (6) years’ experience in a complex accounting environment, including reconciliation.
  • ADP’s Enterprise application.

Working conditions:

  • Less than 5% travel required.
  • May require working beyond normal working hours as business needs dictate.
  • Work is performed indoors in a climate controlled environment.

Physical requirements

  • Ability to sit for extended periods of time.
  • Ability to lift 10 lbs.
  • Normal hand dexterity

HOW TO APPLY:

 Interested persons MUST submit a complete application packet which includes:

  • FVSU Application (include Job Title and Job Number 1014 - see below "Institution Employment Link" to obtain application)
  • Cover Letter (include Job Title and Job Number 1014)
  • Resume
  • Unofficial Transcript(s) – Diploma copies are not accepted in lieu of transcripts
  • List of three (3) Professional References including their contact information

Complete application packets should be emailed to hrfvsu@fvsu.edu, with the Job Title and Job Number in the subject line. Application packets that do not contain ALL required information will be considered incomplete and will not be reviewed.

 Review of applications will begin immediately and continue until position is filled.

Institution Employment Link:
CIP Discipline Code: 
Fiscal Operations (GED, HS Dipl, Assoc or Bach Reqd) (Admin code)
Fiscal Control (Business Services-Masters Required) (Admin code)
Degree Levels: 
Masters
Bachelors
Position Type: 
Staff
Dates
Application Deadline: 
Position Starting Date: 
Recruitment Data
Status
Vacancy Status: 
ACTIVE

The hiring institution advertising this vacant position is responsible for the application, hiring procedures and content within this advertisement.  Please contact the institution for questions concerning this vacant position.

University System of Georgia
Applicant Clearinghouse
278 Brooks Hall
The University of Georgia
Athens, Georgia 30602

Phone: (706) 542-7817
Fax: (706) 542-2822
E-Mail: ch@uga.edu

Privacy

Janyce Dawkins, Director

Kristopher Stevens, Associate Director

Tafara Makaya, Assistant Director

Kieran Morrow, Assistant Director

Kristopher Bolden, Assistant Director

Thomas Brazzle, System Coordinator