Manager of Finance & Accounting (Head Start/Early Head Start)

Position ID: 32212
Fort Valley State University
Academic Affairs
Head Start/Early Head Start
Position Description
New Position?: 
Job Class: 
Accounting Manager
Job Description: 


Job Number:  950

The Manager of Finance and Accounting works closely with Head Start management and the Office of Business and Finance on financial data for Head Start (HS), Early Head Start (EHS) and related expansion programs.   The manager will oversee all EHS/HS fiscal matters while maintaining the integrity of the EHS/HS office and have the responsibility of completing all required federal and university reports.

The manager will have reporting responsibilities to both the Head Start Director and the VP of Business and Finance.

Duties and Responsibilities

  • Oversee all EHS/HS fiscal matters
  • Supervise Unit Fiscal Manager
  • Draw down all EHS/HS funds
  • Complete SF 425 reports (and other reports required to perform the job) in accordance to Federal regulations
  • Maintain the integrity of the EHS/HS Office of Fiscal Affairs
  • Assist the Grants and Contract Coordinator, the VP of Business and Finance, Head Start Director and the Unit Fiscal Manager with the annual budget development
  • Enter the EHS/HS budget into the accounting system and verify its accuracy
  • Prepare monthly income and expense statements in coordination with the agency according to monthly closing procedures
  • Generate financial data reports as needed for program planning and development in all component areas and for the overall program
  • Develop, monitor, evaluate and report on financial control programs and procedures
  • Prepare and present monthly financial report to the policy council and the board
  • Conduct financial trainings for staff
  • Develop in-kind reports and process invoices for partner agencies
  • Ensure that all subsidy child care vouchers and financial reports are reported accurately
  • Consult with the VP of Business and Finance and the Head Start Director on general ledger adjustments and journal entries
  • Review monthly reconciliations of the Head Start and Early Head Start bank statements
  • Develop the cost allocation plans and reports
  • Ensure that all purchases made are in accordance with the Board of Regents fiscal policies, Head Start, and Georgia Department of Early Care and Learning regulations
  • Work with accounts payable to research and correct accounts payable  problems Develop and maintain accurate chart of accounts, including but not limited to the allocation of program income, outlays and in-kind contributions
  • Attend and present reports at Head Start/EHS and Board meetings



  • Bachelor’s degree in finance, accounting or related field of study
  • Experience in fiscal management of state and federal grants and contracts
  • Pass a credit check, criminal background investigation, and drug screening
  • Strong computer literacy (word processing, database and spreadsheets, accounting software, Internet and e-mail use)
  • Maintain a high level of accuracy and exceptional attention to detail
  • Ability to determine and prioritize workload while being flexible
  • Application of the principals of accounting services and financial policies work place situations and processes
  • Ability to focus on organizational detail while maintaining a bigger picture vision


  • Master’s Degree in a related field or Certified Public Accountant (CPA) license
  • Five to 10 year’s experience in fiscal/accounting management
  • Experience working in Fiscal/Accounting in educational and/or non-profit organization


Interested persons MUST submit a complete application packet which includes:

  • FVSU Application (include Job Title and Job Number)
  • Cover Letter (include Job Title and Job Number)
  • Resume
  • Unofficial Transcript(s) – Diploma copies are not accepted in lieu of transcripts
  • List of three (3) Professional References including their contact information

Complete application packets should be emailed to, with the Job Title and Job Number in the subject line. Application packets that do not contain ALL required information will be considered incomplete and will not be reviewed.

Review of applications will begin immediately and will continue until position is filled

Application Procedure: 
Please see the below "Institution Employment Link" to view a complete job description, create an application, and apply for the position.
Institution Employment Link:
CIP Discipline Code: 
Fiscal Control (Business Services-Masters Required) (Admin code)
Fiscal Operations (GED, HS Dipl, Assoc or Bach Reqd) (Admin code)
Degree Levels: 
Position Type: 
Application Deadline: 
Position Starting Date: 
Vacancy Status: 

The hiring institution advertising this vacant position is responsible for the application, hiring procedures and content within this advertisement.  Please contact the institution for questions concerning this vacant position.

University System of Georgia
Applicant Clearinghouse
119 Holmes-Hunter Academic Building
The University of Georgia
Athens, Georgia 30602

Phone: (706) 542-7817
Fax: (706) 542-2822


Janyce Dawkins, Director

Kristopher Stevens, Associate Director

Clare Norins, Assistant Director

Kieran Morrow, Assistant Director

Sheila C England, System Coordinator