USG Cataloging Coordintor

Position ID: 38469
University of Georgia
Libraries - General Operations
Branch Campus: 
Athens, Georgia
Position Description
New Position?: 
Job Class: 
Coordinator, Administrative
Job Description: 


Position Information

Faculty Rank Open Rank
Posting Number 2018_00595F
Official Title Open Rank (Librarian)
Working Title USG Cataloging Coordinator
Title Code 55194
Retirement Plan TRS or ORP
Salary Range Minimum salary: $55,000 (salary commensurate with experience).
Job Summary

The University of Georgia Libraries seeks an innovative, energetic data professional with excellent problem solving skills and enthusiasm for collaborating with teams to improve the discoverability of library collections for the position of University System of Georgia (USG) Cataloging Coordinator. The USG Cataloging Coordinator will have the opportunity to establish relationships with catalogers across the state of Georgia while leading efforts to standardize policy, build consensus, and implement solutions to issues at the statewide level. This unique position also offers a chance to work in a classic cataloging department setting in a large academic library with support from faculty colleagues, and will provide opportunities to work with a wide range of materials and participate in PCC programs including NACO, SACO, and CONSER.

The USG Cataloging Coordinator is responsible to the UGA Libraries’ Deputy University Librarian & Director of Library Technology for ensuring the quality of the shared USGbibliographic database (GIL network zone). In consultation with the USG Cataloging Committee, this position will manage shared policies and data normalization rules. Additional duties include maintaining database integrity, overseeing service request system, coordinating needed documentation, and organizing testing of new software updates. In fulfilling these duties, the USG Cataloging Coordinator will work with the USG Cataloging Committee and members of the GALILEO Integrated Libraries (GIL) Support Staff.

The USG Cataloging Coordinator is a member of the librarian faculty of the University of Georgia Libraries and an original cataloger in the Libraries’ Cataloging Department. As such, the position will have the support of departmental colleagues and will be responsible to the UGA Libraries’ Head of Monographs Cataloging for performing original and complex copy cataloging of materials at the UGA Libraries, as needed.

The University System of Georgia (USG) participates in GIL, a statewide-interconnected implementation of the Ex Libris Alma system. Currently, there are 27 libraries participating in the shared GIL catalog. GIL libraries are expected to follow national bibliographic standards as evidenced by policies created for the consortium. Cataloging processes adhere to the CONSER Standard Record (CSR) guidelines for serials, and the BIBCO Standard Record (BSR) guidelines for other formats. 
The University of Georgia Cataloging Department catalogs over 30,000 books, serials, microforms, and non-book materials yearly. The Department consists of 10 faculty and 17 support staff positions. The University of Georgia Libraries participates in GIL, a statewide-interconnected implementation of the Ex Libris Alma system. The Department participates in the Program for Cooperative Cataloging (PCC), including NACO, SACO, and CONSER, as well as OCLC ENHANCE. In all activities, the goal is to develop a service-oriented, efficient, and effective staff.
The UGA Libraries is located on the university’s main campus in Athens, Georgia, and its facilities include the Main Library, Science Library, Zell B. Miller Learning Center, Map and Government Information Library, Repository and Special Collections Libraries. Perennially rated as one of the nation’s top college towns, Athens offers a vibrant place to work and live. With Atlanta 70 miles to the west, Athens offers good proximity to the city while maintaining a small-town culture and feel. Information about Athens:

SALARY AND BENEFITS: Minimum salary: $55,000 (salary commensurate with experience). UGA librarians are non-tenured faculty members. UGA offers an attractive benefits program including a choice of health and retirement plans, dental plan, vision plan, tuition remission, paid relocation, 21 days annual leave, 12 days sick leave, and 12 paid holidays. Rank on hire will be determined according to these guidelines:

APPLICATION PROCEDURE: Qualified applicants who wish to be considered for this position must apply at no later than February 28, 2018. Attached to their application form should be a 1-2 page cover letter of interest, complete CV, and the names, e-mail addresses, and phone numbers of three professional references.


• Working knowledge of AACR2, RDA, and LC classification and subject headings as well as their use in automated cataloging systems such as OCLC Connexion, Voyager, or Alma
• Working knowledge of the creation and running of batch processes in online library catalogs
• Effective verbal and written communication skills
• Strong organizational and interpersonal skills
• Ability to establish and maintain effective working relationships with coworkers and stakeholders from various groups and facilitate collaboration between them
• Ability to think about the big picture and member library needs
• Demonstrated problem solving and decision making skills
• Ability to create documentation in various forms
• Ability to write clear problem reports describing behavior including complicated technical details
• Capacity and interest in learning new skills, tools, and systems
• Demonstrated ability to work with diverse students and colleagues.

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ( Please do not contact the department or search committee with such requests.


*In consultation with the USG Cataloging Committee, coordinates and maintains shared policies relating to the GIL network zone catalog, including revisions and changes as well as new policy creation and data normalization rules, as needed. Establishes and oversees quality control, batch data loading, and data cleanup procedures.

*Manages a ticketing system for cataloging questions and problems from GIL libraries staff from throughout the state. Ensures that problems are solved by either completing the work or distributing the work to a designated institution or individual. Includes reporting of duplicates and errors to OCLC, when required.

*Coordinates needed documentation of workflows and best practices for the GIL network zone and maintains these documents for use by all GIL librarians. Trains GIL librarians on processes for working in the network zone, as needed.

*Coordinates testing of new software upgrades that impact the GIL network zone. Alerts the cataloging community of potential impacts in workflows brought about by upgrades.

*Maintains a list of experts throughout the state for different cataloging areas among GILlibrarians, organizes this list by expertise, and makes it available.

*Fields requests for assistance from libraries in terms of cataloging responsibilities within the USG consortium and permissions within OCLC/Connexion.

*Coordinates record improvement endeavors with the GIL Support Team. These endeavors can include one-time projects or ongoing work routines such as OCLC reclamation, monthly NZ reports, Worldshare Collection Management, or vendor contracted services.

*Provides access to UGA Libraries collections in a variety of formats, including sets and analytics, by performing original and complex cataloging, including editing of records which lack Library of Congress classification numbers and/or subject headings, on the OCLCbibliographic utility.

Contributes to the quality and completeness of the local and national databases by revising and updating existing monographic records when necessary, both for local use and as part of the Enhance Program.

Enhances the regional and national status of the University System of Georgia by participating in continuing education and professional development activities.

Coordinate the Government Publishing Office (GPO) Marcive import process into the Alma Library Management System.

Participates in statewide communication by reading, responding to, and initiating information transmitted via the USG and UGA listservs, and appropriate departmental and statewide meetings.

Maintains flexibility and awareness of changes in the organization and contributes to the team effort by assuming other similar duties and responsibilities as assigned.

*=Essential duties of the position

Minimum Qualifications

MLIS from ALA-accredited program; Two to three years of original cataloging experience in an academic or research library.

Preferred Qualifications

Two years experience working in a consortial library catalog; Working knowledge of Ex Libris integrated library systems; Competency in one or more modern European languages; Ability to work with broad range of subjects.

Degree Level Masters
Posting Date 01/29/2018
Open Until Filled No
Closing Date 02/28/2018
Appointment Status Regular
Location of Vacancy Athens Area
Application Procedure: 
Please see the below "Institution Employment Link" to view a complete job description, create an application, and apply for the position.
Institution Employment Link:
CIP Discipline Code: 
Library and Information Science
Degree Levels: 
Position Type: 
Application Deadline: 
Wednesday, February 28, 2018
Position Starting Date: 
To Be Determined
Contact hiring institution for further details.
Vacancy Status: 

The hiring institution advertising this vacant position is responsible for the application, hiring procedures and content within this advertisement.  Please contact the institution for questions concerning this vacant position.

University System of Georgia
Applicant Clearinghouse
119 Holmes-Hunter Academic Building
The University of Georgia
Athens, Georgia 30602

Phone: (706) 542-7817
Fax: (706) 542-2822

Janyce Dawkins, Director

Kristopher Stevens, Associate Director

Clare Norins, Assistant Director

Kieran Morrow, Assistant Director

Sheila C England, System Coordinator

Sandra Gilbreth, Admin Assistant II